MOMBASA YOUTH ASSEMBLY (MYA) STANDING ORDERS
SECTION I: GENERAL RULES
1a). In all cases not provided for hereinafter, the rules, orders and forms of proceedings of the Mombasa Youth Assembly shall be followed as far as they may be applicable. For greater certainty, the uses, customs, and precedents of the traditions and cultural practices of the coastal people and the Kenya parliament shall be followed insofar as expediency permits.
(2) At all times the official language to be used during the sessions shall be the official language recognized by the constitution of Kenya i.e. English or Kiswahili.
The speaker shall be chair of all parliament proceeding. In the absence of the speaker and the deputy speaker, there will be a bench of 4 honourable members in a prioritised order that preside over the house business.
a. The speaker through the office of the clerk gives formalnoticeto all MPs of Mombasa youth assembly of the assembly sessions.
b. In case there is a draft resolution it should be presented in formal way to the clerk for them to be tabled in the house.
a) Members shall present their amendments to the office of the clerk in writing as soon they receive the draft resolutions or latest 6 hours to opening of plenary.
b) There will be a 3 member committee comprising of office of the clerk, chair of the specific standing committee and the respective cabinet secretary in charge of harmonizing the amendments of which the committee will meet 3 hours before opening of the plenary.
c) The received amendments shall be clustered into 3 categories;
1. Purely editorial and amendments accepted by the committee thus not up for discussion in the plenary
2. Amendments for decision on plenary promoted by amendment mover(s) with contra opinion(s) that could lead to voting.( maximum of 2 amendment movers)
3. Amendments’ for debate in the plenary of which discussions will be for the specific amendments after they have been presented on the floor of the house.(ends with a vote)
4. The final draft will be presented by the clerk and be up for a vote.
c. If any member remarks or contribution amount to applause, then the tradition of the Kenyan parliament takes precedent i.e. foot thumbing
SECTION II: SUSPENSION OF THE STANDING ORDERS
3. Any order, rule or custom of parliament may be suspended by unanimous consent of the House and a motion to this effect may be introduced at any point during the proceedings of the House. It will need simple majority votes
SECTION III: MEETINGS AND TIME ALLOCATION
4 a) The sitting hours of the House shall be designated on the order paper at each meeting of the House. The order paper shall specify both the appointed time for adjournmentfor the sitting and the appointed time for commencement for the next meeting
b) Every member on the floor of the assembly shall be allocated time as stipulated on the time allocation guide line.
c) The speaker shall ensure gender sensitivity observed during the debate.
5. (a) at the hour appointed for the adjournment of the sitting, the speaker shall rise and forthwith adjourn the House without question put or motion to that effect
(b) At the hour appointed for the commencement of the NEXT sitting, the House shall proceed with the Routine Proceedings without question put or motion to that effect
6. Every Member is bound to attend the service of the House, unless the Whip has granted leave of absence.
7. (a) there has to be one third that is (20) Members in the House to Constitute Quorum
(b) If the speaker determines that there is a lack of Quorum, the speaker shall instruct the whip to call in Members so that the Speaker may conduct a count of Members present
8. Afteradjournment of every session if need be,the speaker is permitted to invite the president to address the plenary or to react on the resolutions and if any, invites stakeholders to react on the resolutions.
9. A member shall give a notice of motion and no question or reaction will be put forward, only the speaker will give guidance to it.
10. A member shall give notice of an emergency motion to the office of the clerk as soon as possible depending on the urgency of the matter arising.
SECTION IV: CONDUCT OF MEMBERS
9. Members shall be at all times dressed in dignified manner befitting a Member of Parliament in accordance with the Mombasa Youth Assembly (MYA) code of conduct. Men will wear official trouser,a shirt accompanied with neck ties and a coat. Ladies will put on official wear, either a skirt with a blouse or a modest trouser with a blouse and an official full dress is recommended.
10. No Member shall take tobacco, food or any alcoholic drinks into the House or conduct him/herself in a manner which may damage the House.
11. Members must bow and demonstrate proper respect to the Chair when they enter, leave or cross the House.
12. No Member may pass between another Member and the Chair when the other Member is speaking.
13. Members must continue to demonstrate proper respect for the Chair during either a recess or the proceedings of the Committee of the Whole House.
14. No members shall be permitted on the floor of the House without the permission of the speaker. Any non-member admitted into any part of the House or gallery who misconduct him/herself may be removed if he or she does not withdraw.
15. Members may send notes to other Members, but all such notes be signed and must not be offensive or threatening in nature. During replies to the speech from the Chair, Members shall not be allowed to send notes.
16. Members may not display objects or bring items into the House that may disgrace or abuse the dignity of the House.
SECTION V: POINTS OF ORDER
17. Any Member addressing the House, if called to order by the speaker or on a Point raised by another members, shall sit down while the Point is being stated and remain seated during the Speaker’s ruling,
18. (a) at any time, a Member may rise a Point of Order, to call the attention of the speaker to a breach of Procedure of the House. This must be done immediately and the member’s remarks must be strictly relevant to the point raised.
(b)Subject to the speaker’s discretion, a Member may offer brief and concise remarks intended to clarify the circumstances surrounding the breach of procedure in question.
( c)The speaker shall allocate question time and invite the secretary to be cabinet engaged
(d) Points of order may not be raised during question period or during Replies from the speech of the Chair, but may be raised at the end of these respective periods or otherwise immediately after the Routine Proceedings.
SECTION VI; POINT OF INFORMATION
19) (a) member may rise on point of information to give input or correct a notion to give direction for the debate to be factual and informative.
(b) Thespeaker may intervene and give direction in case a member is misleading during the point of information.
(c) The member addressing the plenary is entitled to either accept or reject to be informed.
SECTION VII: POINTS OF PERSONAL PRIVILEGE
20. (a) a Member may raise a Point of Personal Privilege if he or she believes that another Member has questioned his or her character and integrity. If the Speaker determines that a member has breached the privilege of another Member he or she shall direct the offending Member to withdraw his or her remarks and apologize to the House.
(b) if a Member is misquoted and if the misquotation calls into question the character and integrity of the Member, then the misquotation shall be subject to a Point of Privilege.
SECTION VIII: RULES OF DEBATE
21. (a) the Speaker shall preserve order and decorum and decide all questions of order before the House. No debate shall be permitted on any such decision nor shall it be subject of the appeal of the House.
(b) if a violation of the House rules occurs, the offending member shall be instructed to desist from such behavior , apologize to the House, and withdraw his/her remarks. If a Member disregards the instructions from the Chair,then he/she shall be disciplined at the Speaker’s discretion.
22. (a) Members wishing to speak must rise in his/her assigned position and may only speak after being recognized by the speaker.
23. Only one Member may hold the floor of the House at a time. When two or more members rise to speak, the Speaker shall recognize the Member who rose first in his/her assigned place.
24. Once recognized by the Speaker, a Member shall move to the assigned debating position and must address his/her remarks to the Chair.
25. All members rising to speak shall be granted the right to speak, so long as time permits.
26. When a Member is speaking, no other Member shall interrupt him or her, except to raise a Point of Order, point of information or a Question of Privilege.
27. (a) Members may not read their speeches, although they may make reasonable references to their notes.
(b) If a Member persists in reading his or her speech, the Speaker may direct the Member to discontinue his or her comments.
(c) If a Member speaks issues not genuine to the motion on the floor, the Speaker shall ask the Member to discontinue his or her comments.
28. No Member may use unparliamentarily or offensive language, or speak disrespectful of any Member of Mombasa Youth Assembly.
29. No Member shall refer to another Member by name, but shall instead refer to him/her as Honorable Member, or by the ward he/she represents or by portfolio.